Meetings/2009-09-29

These minutes were approved at the Board meeting on 20 October 2009.

Wikimedia UK Board meeting Tuesday 29th September 2009, 8:30pm BST at #wikimedia-uk-board

Present: Michael Peel (MP) (Chair); Andrew Turvey (AT) (minutes); Tom Holden (TH); Steve Virgin (SV)

Apologies: Zeyi He (ZH); Paul Williams (PW)

Absent: Joseph Seddon (JS)

Note: Please mark your actions with one of the following: * {{done}} if you have completed what was agreed * {{doing}} if you have started doing what was agreed but haven't finished * {{cf}} if you have not yet done what was agreed but will do in the future * {{canc}} if you have not done what was agreed and will not now do it In addition please mark {{discuss}} if the board needs to discuss the action and add it to the agenda of the next meeting.

Minutes of previous meetings

The minutes of the meeting dated 15 September were approved.

The following actions were carried forward:

1. AT will look into where we could produce branded merchandise. Please carry forward

2. MP to work with SV to do mini press releases, no more than one per month, advertising spikes in traffic per WP:POPULAR related to particular news events. Please carry forward

3. PW will develop a proposal for buying a computer for the Schools Project with, potentially, peripherals such as a projector, screen, printer etc. Please carry forward

4. JS to draft an email for the Open Knowledge Foundation mailing list, to recruit new members. Please carry forward

5. AT to arrange printing of the business cards Please carry forward

6. MP to investigate moving our wiki at http://uk.wikimedia.org to http://www.wikimedia.org.uk subject to technical feasibility re Single User Logins and hosting, with gb.wikimedia.org as a potential alternative. Bug Report. Once this has been completed, MP to follow up with Wikimedia Ukraine regarding the "uk." website conflict. Please carry forward

7. AT agreed to investigate getting paid legal advice on charitable status, using the Foundation's offer to fund. Please carry forward

8. JS agreed to follow up with his contacts at the BBC Digital Revolution and click and get them in touch with the Workplace Learning Lunches. Please carry forward

9. AT agreed to draft a response to the supporter who wants to support us anonymously and circulate to the board. Done

10. MP agreed to investigate options for a Britain Loves Wikipedia domain name and recommend one to register. Please carry forward

11. AT agreed to contact each board member to complete the register of interests. Please carry forward

12. MP agreed to arrange CRB checks for board members and Schools Project volunteers. Please carry forward

13. MP agreed to investigate moving our OTRS system to one hosted by ourselves to reduce the risk that confidential emails are inappropriately viewed by non-WMUK people or emails are sent in the name of the chapter without approval. Please carry forward

14. MP agreed to follow up with the foundation his request for detailed statistics on the proportion of UK internet users who use Wikipedia. Please carry forward

15. AT to add to http://board.wikimedia.org.uk/ the press contact lists that PW and SV have emailed round. Please carry forward

Matters arising

MP has discussed CRB checks with a bureau and they require a letter of invitation from a school before they can process the application. AT agreed to approach Theresa Knott, Paul Williams and the Wrexham school contact to see if any of these could help with this.

ACTION: AT Cancelled - see discussion at next meeting

MP will also follow up a potentially cheaper option regarding CRB checks.

Now that JS is unable to be the contact for free content conferences, MP agreed to do this.

Reports

Secretary

The Secretary's Report was noted. AT agreed to ask about Ian Hawkins filming the AGM on the email list and with OKFN and to ask Ian Hawkins if we could have a copyright-free copy of his filming.

ACTION: AT Please carry forward

MP agreed to follow up with WildScreen.

ACTION: MP Please carry forward

Treasurer

The Treasurer's Report was noted.

Chair

The Chair's Report was noted.

Corporate

The Corporate Report was noted. MP has emailed the St Helenan user.

Initiatives

AT mentioned that he had proposed a timetable and budget for the Workplace Learning Lunches.

Wikimedia France workshop

Wikimedia France and the Wikimedia Foundation are organising a Usability Project Meeting in early November. They have offered to fund someone from the UK attending - who should be technically active but needn't be a board member. ZH and MP have volunteered. "River" was also suggested as someone who is active on the technology side.

It was agreed that we would approach River as a first choice and also email the mailing list for interested parties. If River is unable to make it and no one else comes forward, MP will attend.

ACTION: AT Done

Fundraising

The board went in camera

When the board returned, the following decisions were summarised (more details are contained in the in camera minutes)

The board appointed Tom Dalton (Tango42) as the Head of Fundraising, liaising mostly with MP.

The board agreed their approach to the Chapter Fundraising Agreement, and AT agreed to approach the Foundation to negotiate.

ACTION: AT Doing...

Any other business

It was agreed that MP could claim travel costs for attending the "Pictures in Public" conference out of the "attending free content conferences" budget and for the National Archive and Tate Gallery meetings out of the "content access projects" budget.

Next meeting

Sunday 11th October, in person at the London Wikimeet

Tuesday 20th October, 8:30pm, #wikimedia-uk-board